WORKSHOP
CLASSROOM REQUIREMENTS:
Letter of Agreement / Contract
for Workshops & Lectures by Barbie Swanson
| A signed copy of this document must be part of any agreement between Barbie Swanson and your group. ALL requested information must be filled out, signed by you, and returned to Barbie Swanson no later than 60 days prior to Barbie's departure for your venue. (90 days for international venues) Please include payment for 1/2 of the lecture and workshop costs with this contract. After the initial payment, the balance of the fees and all other costs will be due and payable to Barbie Swanson on the last day of the contracted term of engagement. If you would like to reserve dates before you know the exact locations of your events, or the exact workshops your group wants to book, you can send the preliminary agreement, to reserve your spot in Barbie's schedule, and send this full contract later. |
This is to confirm our verbal agreement that Barbie Swanson will present workshop(s) and/or lecture(s) for:
Conference / guild name:
Address:
Phone:
Email & website:
to be held on date(s):
Fees are as Follows:
SALES: In Barbie's workshops and lectures a number of items will be available for sale to interested students. The guild / conference will not expect to collect any commission on these sales. Barbie will not promote these items during the class, nor will she spend class time selling them. They are simply available for sale to interested students. These items may include:
Kits may be provided at a reasonable cost as a service to the Students, but Students are not required to purchase and may bring their own materials/tools from home as specified on the supply list.
General Requirements for Classrooms and Lecture Halls
Specific requirements for each class and lecture can be found by
clicking on the links at the bottom of each class and lecture summary.
EQUIPMENT NEEDED FOR SLIDE LECTURES
WORKSHOP
CLASSROOM REQUIREMENTS:
Additional equipment may be requested if available:
IMPORTANT: Please fill in ALL of the requested information below, including: date, name of venue, street address, city, zip code, phone number and time. I will be driving to a place I have never been before, and will need to print maps and directions from the internet before leaving home. I also need to leave contact information with my family when I'm on the road.
Lecture(s) requested
Location: please include name of venue, street address (including zip code) & phone number
Workshops requested
1. Title of workshop______________________________________________
date(s): __________________ time: __________________
Location: please include name of venue, street address (including zip code) & phone number
2. Title of workshop______________________________________________
date(s): __________________ time: __________________
Location: please include name of venue, street address (including zip code) & phone number
3. Title of workshop______________________________________________
date(s): __________________ time: __________________
Location: please include name of venue, street address (including zip code) & phone number
Supply lists are available by clicking on the name of the workshop at the bottom of Workshops main page.
Pictures to promote workshops and lectures can be sent upon request. Biographical material is available on this website.
Travel arrangements will be made by Barbie Swanson or
the travel agent of the conference / guild, with Barbie's agreement on dates of
travel, routes, airline etc. (Seating on aisles is preferred.)
In order to secure the most economical air transportation, Barbie must be
provided with all necessary information about exact dates and times of workshops
and other events at least 90 days prior to the first scheduled event on the trip
which includes your events. Please keep in mind that you may not be the first
group on her itinerary, and you may be required to provide this information more
than 90 days prior to your events. If your failure to provide this information
results in increased travel expenses, your group will be solely responsible for
paying the difference in cost.
EXPENSES: All travel expenses will be borne by the guild / conference. These include:
Transportation:
Extra Days: If Barbie need's to spend extra time at your location in order to save the guild or conference money on air fare your guild/conference will be responsible for all expenses on these extra days.
If Barbie will be in your area for extra days in order for your group to share expenses with other groups in your area, the guild / conference will be responsible for sharing all expenses on these extra days with the other groups involved.
Barbie will need at least one day of rest after seven days of teaching and traveling before teaching additional workshops. Your guild/conference will be responsible for expenses on these days. These expenses may be shared by other groups in the event that this is a multi-group tour.
LODGING provided by your group will be at:
Name of hotel or motel or home owner
Street address:
City and Zip Code:
Phone:
Reservation #:
AGREEMENT OF PROGRAM CHAIR/CONFERENCE DIRECTOR TO DISTRIBUTE THIS INFORMATION: The program chairperson understands that she may not be the person doing airport pickups, preparing meals, and setting up class and lecture rooms. Therefore, the program chairperson agrees to pass on the information contained in this Letter of Agreement to all of the group members, hostesses and caterers, etc. in charge of these activities.
Cancellations:
The Guild may cancel a workshop due to insufficient enrollment at
any time prior to the purchase of non-refundable airline tickets, or any other
expenses incurred by Barbie Swanson. If a workshop is canceled due to
insufficient enrollment, Barbie Swanson must be notified before incurring any
expenses. If a workshop is canceled after the purchase of airline tickets, the
guild will be responsible of paying for the tickets. If a workshop is canceled,
and coming to your group for fewer workshops or lectures than originally agreed
upon in this contract will cause economic hardship for Barbie Swanson, she
reserves the right to cancel the remainder of the contracted workshops /
lectures.
Sharing Expenses: When expenses are shared by several groups, expenses will be split for groups having similar programs. If groups sharing expenses will have disproportionately more or disproportionately less events than other groups, expenses will be apportioned fairly. Each group will be charged a percentage of total airfare, parking, tolls, and mileage, as well as meals, and lodging on rest and travel days. Individual groups will be responsible for lodging and meals on the days I am working for them. In order to simplify accounting, a $25.00 per diem will be assessed for meals on days when they are not provided by your group.
A signed copy of this letter of understanding or the Preliminary Agreement must be returned to Barbie Swanson before a firm commitment can be made.
If your group would like to reserve future dates, but has not yet booked a venue or made decisions on which workshops to schedule, a copy of the Preliminary Agreement may be used to reserve the time in Barbie's schedule. A completed copy of this contract must subsequently be forwarded at a later date and at least 60 days before the scheduled workshops/lectures. (90 days for international venues) Contracts that have not arrived by 60 days prior to the scheduled dates are subject to cancellation by Barbie. Airline tickets will not be purchased until a contract is completed.
The Guild/Conference will provide the name of a second person in your organization who can be contacted in the event that the organizer/program chair is not available.
I have read the above letter of agreement, and I understand and agree to it's terms:
Guild / Conference Representative
Name: (printed)
Address:
Phone(s):
Email:
Signature & Date:
Second person in your group who can be contacted:
Name: (printed)
Address:
Phone(s):
Email:
Signature & Date:
Teacher / Lecturer____________________________________
date_ ____ ____
Barbie Swanson
158 SW Domino Way, Lake City, FL USA
Phone: 386-755-0179 FAX 386-755-8530
E-mail: Barbie@fabricartshop.com
Website: http://fabricartshop.com